Travel Coordinator
About The Position
We are seeking a Travel Coordinator to manage and coordinate the company’s business travel, including booking accommodations, handling insurance, and serving as the internal point of contact for both employees and vendors.
📍 Work location - Remote from Ukraine
Responsibilities
- Book flights, hotels, and transportation for employees' business trips, ensuring the use of allocations where available
- Assist employees with travel planning and coordination
- Act as the travel system (Mesh) administrator and operate all troubleshooting related to it
- Be the focal point for suppliers (i.e., travel agencies, hotels, and airlines)
- Negotiate contracts and travel prices, source the best prices, and liaise with agents directly on any changes or operational requirements
- Collect and approve financial statements and invoices, and submit to the Finance department as required, and ensure all necessary payments have been received on time
- Assist the Finance Department with invoice queries as they arise
- Act as emergency contact for travel issues
Requirements
- 2+ years of experience in Operational roles, such as a Coordinator, PA, Office Manager, or equivalent
- Experience in coordinating business travels
- Experience working with a Travel system (i.e., Mesh, CombTAS, Egencia, TravelPerk)
- Experience working with C-level executives
- Fluent communication skills in English. Additional European languages -an advantage
- Excellent negotiation and interpersonal skills
- Experience working under pressure with excellent organizational and time management skills
- Proven ability to juggle multiple projects simultaneously with a keen eye for detail
- Knowledge of Google Workspace - an advantage
Benefits
- Professional training and certifications covered by the company (AWS, FinOps, Kubernetes, etc.)
- International work environment
- Referral program – enjoy cooperation with your colleagues and get a bonus
- Company events and social gatherings (happy hours, team events, knowledge sharing, etc.)
- Wellbeing and professional coaching through Oliva Health
- English classes
- Soft skills training
Country-specific benefits will be discussed during the hiring process.
Automat-it is committed to fostering a workplace that promotes equal opportunities for all. We firmly believe that cultivating a diverse workforce is crucial to our success. Our recruitment decisions are grounded in your experience and skills, recognizing the value you bring to our team.
#LI-Remote #LI-AIT
